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How We Created a Commons-Based Food Council for Minneapolis

The foundational document for Homegrown Minneapolis

| by Julie Ristau

On the Commons co-director Julie Ristau co-chairs Homegrown Minneapolis. In this role, she partnered with the city to create an authentic partnership between the city and the community. This innovative process drew on the commons framework to distill the principles often identified by the community in this process—equity, collaboration, relationships with each other and our food, celebration, cultural distinctiveness, sufficiency, local, and empowerment. Julie Ristau and the Homegrown Minneapolis Implementation Task Force used the commons framework—along with the kindred frameworks of resiliency and permaculture—to design a new vision and operating guidelines for the Minneapolis Food Policy Council.

This initiative began by researching existing Food Policy Councils across the U.S. Several reports have pointed out that Food Policy Councils can become bureaucratic, quasi-governmental entities that can dwindle in excitement and momentum. Representative-based membership can diminish efforts for cross-collaboration and stewardship of the whole system. Meetings often held in downtown locations during daytime hours may limit participation. An exclusive focus on policy also fails to engage the hearts and minds of the community members who have been growing and creating local food and local economies.

The attached document describes the approach and thinking involved in creating the Minneapolis Food Council as a commons-based structure. Based on the information and insights gathered, the Homegrown Minneapolis Food Council was created as a hybrid structure: one that is neither fully owned nor independent of the city, and one that is neither held exclusively by nor without the co-equal investment of the community. Rather, the hybrid structure might best be understood as a footbridge connecting the city and the community into their rightful relationship: One of mutual trust, benefit, and shared vision.

Adopted by the City of Minneapolis, Fall 2011

Homegrown Minneapolis:
Foundational Document for the Creation of the Minneapolis Food Council.
Adopted by the City of Minneapolis, Fall 2011

The Homegrown Minneapolis Local Food Entity Working Group researched, convened a multi-faceted public process, and worked with a design team to envision phase three of Homegrown Minneapolis. The central question for the group was how a leadership entity such as a Minneapolis Food Council could be structured to foster a thriving connection to and standing in the community and be sustained long-term.
This document, then, is offered as a foundational summary that will serve to help steer phase three of the Homegrown Minneapolis Initiative.

History

The Homegrown Minneapolis initiative, begun in December of 2008, engaged hundreds of stakeholders from multiple perspectives – community gardeners, farmers, farmers market managers, restaurateurs, food and farming nonprofits, entrepreneurs, academics, City staff, regulators, policy makers and enthusiastic local food consumers – in developing innovative policies and strategies to improve the growing, processing, distribution, consumption and composting of healthy, sustainable, locally grown foods in Minneapolis.

This first phase of the initiative resulted in development of more than 50 recommendations that were presented to the City Council in June of 2009. To oversee the implementation of these recommendations, the City Council established a Homegrown Minneapolis Implementation Task Force made up of city staff, community members and experts and authorized this taskforce to meet until July of 2011. These efforts in the Homegrown story are considered to be phase two of the initiative. Please see—-for a full report of the accomplishments.

What the Minneapolis Local Food Entity working group was charged with:

Phase one of Homegrown Minneapolis developed the following recommendation:

Recommendation #3: “Explore the need for, and structure of, a longer-term entity that will provide ongoing guidance to the City on local foods issues and is representative of Minneapolis’ diversity. If appropriate, establish such an entity.”

To address this recommendation, the Implementation Task Force established the Local Food Entity Working Group that met on an average of every 6 weeks for over a period of 18 months to evolve their findings and recommendations. This working group was led by Julie Ristau, Co-director of On the Commons and Co-chair of Homegrown Minneapolis, June Matheowitz, Coordinator of Homegrown Minneapolis and Cam Gorden, City Council Member and Co-chair of the Homegrown Minneapolis Implementation Taskforce.

In June of 2011, the Working Group concluded its efforts. The Group held two public meetings with more than 130 people present, interviewed over 30 individuals in the fall of 2010, researched many other regions in the country for lessons learned and invited several other city community partnerships to share best practices of how they worked collaboratively. The Working Group reported their findings regularly to the Homegrown Minneapolis Implementation Taskforce and recommendation were presented in the spring of 2011. Materials documenting these efforts can be found on the Homegrown Minneapolis website.

The Working Group began by researching existing Food Policy Councils across the US. A recent significant national report (see Food First report on the Homegrown website for further information) pointed out that:

In addition, the Working Group’s analysis gleaned lessons learned from how phase one of Homegrown Minneapolis structure helped to catalyze the interests and skills from both the community and city staff to set the context for public engagement and subsequent direction.

Frameworks Considered

Based on the above research, community declaration and learnings of the first two years of Homegrown Minneapolis (HGM), a basic assumption was crafted:

Establishment of a food council should be intended to deeply root and weave together the food work in the community, foster a sense of belonging and connection, build upon a history of more than twenty years of efforts to cultivate a local food system here, and recognize the culture and skills of practitioners and agrarian practices. The community seeks to co-create, celebrate and share this ongoing body of work as partners.

The next step was to ground this assumption in a working framework that could respond to what the Working Group heard from the community, what could be surmised to be working already in the first two phases of Homegrown, and also what the national research told them.

The Working Group’s research led them to the frameworks of the commons (a commons-based approach), resilience theory, sustainability principles and permaculture ethics as compatible and intersecting bodies of work that could be applied practically to address the challenges of creating a strong, grounding foundation for the third phase of Homegrown Minneapolis and the emerging Minneapolis Food Council.

Grounding Principles: An interlocking set of grounding principles to set the framework

Drawing on these frameworks will facilitate the intentions of HGM to co-create a health promoting, environmentally sustainable, local, resilient, inclusive, equitable, fair and transparent local food system.

The Working Group predicated HGM phase three efforts on these various frameworks to reflect whole system views. The expectation was that in doing so it would illuminate how the success of the Minneapolis food system work is inextricably linked to regional momentum around building and sustaining local food systems. At the same time HGM would be able to raise the visibility of its achievements and demonstrate the success of the collaboration that has been established in the past months between the city and the community around creating a vibrant local food system.

Commons-Based Framework

A commons-based framework highlights the importance of publicly shared resources and assumes a practice of co-creation, multiple owners and equity, collaboration, relationships with each other and our food, celebration, cultural distinctiveness, sufficiency, and local empowerment as central elements. All of these aspects were sited in our public process as critical expectations.

The commons is also – importantly – about how we share, the practice of people coming together to create and manage resources with equity and sustainability as central management principles. In a commons, people have power in decisions about resources and their communities not only as voters, “imputers” and consumers, but also as stewards and creators.

Sustainability Principles

A sustainability framework also provides useful ways to guide thinking about how to shape food systems for the coming decades. The Brundtland Commission in 1987 adopted a now widely used definition of sustainability: “Meeting the needs do the present without compromising the ability of future generations to meet their own needs.” The later work of Dr. Karl-Henrik Robert’ helped answer the question “How?” with “By not systematically degrading the ecosystem by chemical and physical means and by not systematically degrading the social system by abusing political power and economic power and responsibility.” This body of work serves to guide individuals and societies in their decision-making by rooting the definition of sustainability in science. See appendix for the sustainability principles.

Permaculture Principles

Community voiced the need for a food system that is resilient, multi-faceted, redundant, right-scaled, and diverse and were seeking a paradigm shift from a conception of ourselves as consumers (taking passively and receiving) to a conception of ourselves as producers or co-creators of our food system. (See appendix)

Resilience Principles

Resilience thinking can help design social-ecological principles based on Commons Principles. The Resilience Alliance has defined resilience as a system’s capacity to absorb disturbances without fundamentally changing its state. They propose attributes of a resilient system. (See appendix)

Proposed Homegrown Minneapolis Food Council structure

Based on the information and insights gathered and grounded on the consolidated frameworks suggested, the Working Group concluded that a proposed Homegrown Minneapolis Food Council is best positioned to do effective work if it relies upon a hybrid structure: one that is neither fully owned nor independent of the city, and one that is neither held exclusively by nor without the co-equal investment of the community. Rather, the hybrid structure might best be understood as a footbridge connecting the city and the community into their rightful relationship – one of mutual trust, benefit, and shared vision.

Rather than creating a structure that could end up, as the national research suggested, bogged down, disconnected, and irrelevant over time (see Food First Report on Food Policy Councils), the form envisioned will demand evolution based on continuous learning and responsiveness. Participants believe a healthy system requires flexibility and fluidity at its core to allow for self-correction, and adaptation to shifting conditions.

Comments received directly from the community held sessions and interviews highlighted those elements of such a healthy system and partnership should include:

The Working Group noted that the conversations revealed a deep belief that we are in movement times, that there is momentum and breadth, and that a newly formed Food Council could play a pivotal role in supporting and strengthening this movement locally and regionally. People noted that how we structure and launch this next phase is critical to long-term economic, social and cultural changes in the food system in Minneapolis that we hope to achieve.

Purpose and Composition of a Homegrown Minneapolis Food Council

The Working Group took the body of feedback received from all its meetings and worked with the Homegrown Minneapolis Implementation Taskforce to refine the purpose of a Homegrown Minneapolis Food Council. It was determined that the purpose of the new body will be to:

Further, they proposed that the Food Council have the following composition:

Leadership and Operating Instructions

A key component to success for this co-owned structure is, of course, shared leadership. The final recommendation emerging from the Homegrown Implementation Task Force was that the body will be led by two co-chairs – one appointed by the Mayor and one appointed by the Homegrown Minneapolis Food Council. Additionally, there will be an Executive Committee that includes the two co-chairs, up to three Homegrown Minneapolis Food Council members and the Homegrown Minneapolis Coordinator.

These two related structures will be created to function together to ground Homegrown Minneapolis in City Hall and in the community. These two functioning bodies will serve to bridge community accountability with City accountability. The Homegrown Minneapolis Coordinator will serve as staff to the body.

Homegrown Values as defined by the community

It was clear from the research completed on Food Policy Councils across the country that structure and frameworks alone do not guarantee an effective governing body and work. Values identified by the larger community are seen as a key building block. To this end, the Working Group offered a collaborative platform for community members to assign and refine a set of working values and optimal food system characteristics that would help to guide the work. This list was compiled by community members throughout both phase one and phase two, and refined in public meetings. (See appendix)

How does the newly formed Food Council work?

Co-ownership of the body and effective community engagement has its challenges and will be refined in the “doing of the work”. To this end, the following is a list of ideas also generated from the community and city staff that may help bridge the gap and inform the “doing”:

There has been much discussion about how the meetings themselves could be structured to be worthwhile, and not just “business meetings.” One idea is that the first hour would be a business meeting and the second hour more publicly oriented, inviting discussion and potlucks. There could also be opportunities to tour a small farm or business or feature a local foods vendor from the community. Volunteers would provide daycare and there would be a robust cultural component present. Meetings would attempt to implement creative channels for community creativity, leadership and problem solving that takes into account different cultures & different generations.

Functions

In addition to the above state purposes, the Food Council will need a period to review and reflect on past activities, focus on strategy development and idea incubation and build consensus among the new members of the Food Council about proceeding forward. The new group will need an effective meeting format, good communications and administrative support. The body will need to continue to create ways to engage the community and promote close community connections. Community members also cited the following as some of the functions that the new body could serve:

Working with community efforts

The newly formed Minneapolis Food Council will partner with and disseminate information on local foods movement and strive to be in connection with the newly emerging efforts such as the Local Food Resource Hubs Network and the Urban Ag Network. The Minneapolis Food Council could invite a formal process that helps to identify its relationship with these entities in a concrete way.

Assumptions to date suggest that the functions the Hub and Urban Ag networks may have in our region could include:

To this end, the Food Council can look forward to a fruitful collaborative relationship with these emerging entities.

Evaluation

There will be ongoing mechanisms for evaluation & feedback as well a bi-directional accountability. The Homegrown Coordinator and Executive Committee of the Homegrown Minneapolis Food Council will be directed to return to the Public Safety, Civil Rights and Health Committee annually in December beginning in 2012 to report on worked completed and the upcoming year’s work plan. This report will be a joint effort of city staff and the community. The purpose and accomplishments of the Homegrown Minneapolis Food Council are to be reviewed every three years by the Minneapolis City Council starting in 2014. In addition, the Council will strive to also create accountability and evaluative measures to ensure that the spirit of the hybrid structure of a co-owned process and body is being upheld.

Appendix 1: Principles and Frameworks

In 2009, Elinor Ostrom received the Nobel Prize for Economics for her research proving the importance of the commons around the world. Her work investigated how communities co-operate to share resources and informs debates about resource use, the public-sphere and the role of the citizen. Dr. Ostrom’s work uncovered a set of design principles for commons management.

Commons Principles

Resilience Theory
What Might a Resilient World Look Like?
(From Walker and Salt, Resilience Thinking)

Resilience: A system’s capacity to absorb disturbances without fundamentally changing its state.

1) Diversity
2) Ecological Variability
3) Modularity
4) Acknowledging Slow Variables
5) Tight Feedback Loops
6) Social Networks/Social Capital
7) Innovation
8) Overlap in Governance Structures
9) Recognition of Ecosystems/Ecosystem Services

Sustainability Measures
How do we know we’re being sustainable?
(From Dr. Karl-Henrik Robèrt, Natural Step Framework

Sustainable societies work to ensure nature is not subject to systematic increases in.
…Concentrations of substances extracted from the earth’s crust;
…Concentration of substances produced by society;
…Degradation of physical means;

And in that society …
… People are not subjected to conditions that systematically undermine their capacity to meet their needs

Permaculture Ethics & Design Principles
(from permacultureprinciples.com)
Care of the Earth
Care of People
Fair Share

1) Observe & interact
2) Catch & store energy
3) Obtain a yield
4) Apply self-regulation & accept feedback
5) Use & value renewable resources & services
6) Produce no waste
7) Design from patterns to details
8) Integrate rather than segregate
9) Use small & slow solutions
10) Use & value diversity
11) Use edges & value the marginal
12) Creatively use & respond to change

Values constructed by community input:

The below set of values reflects what people identified as important to food system work in 2011 and is along to the Homegrown Minneapolis Food Council for final discussion and formal adoption at one of their first meetings:

HEALTH-PROMOTING

SUSTAINABLE

LOCAL

RESILIENT

INCLUSIVE AND EQUITABLE

FAIR

TRANSPARENT

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